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Smart Email Solutions For Your Small Business or Team

HostPapa Email

Email has long been considered an essential element of any successful business. However, with so many options out there, choosing the right email solution for your business can be daunting.

The good news? HostPapa can help! We have a variety of affordable email solutions for small business owners just like you.

Email Solutions from HostPapa

HostPapa Basic Email

HostPapa Basic Email: Basic email functionality with a professional identity using a company domain name (@yourcompany.com).

Suitable for: Small businesses/groups that use mostly desktop workstations (PCs, Macs or laptops) with a limited number of mobile devices.

per user
HostPapa Advanced Email

HostPapa Advanced Email: Builds on Basic Email by adding more advanced features for mobility and security.

Suitable for: Teams with more people “on the go” using mobile devices (laptops, smartphones, and tablets) who need their email to always be in sync.

per user
Microsoft Office 365

Microsoft Office® 365: Affordable, secure business-class email and Microsoft Office (including Word® and Excel®)

Suitable for: Small businesses/groups seeking email plus Microsoft Office and online file storage, without the upfront and ongoing costs of expensive servers, software, and IT personnel.

As low as $6.99/month
per user
G Suite

G Suite™: Business-class email and office productivity tools, without the big business price tag.

Suitable for: Small businesses/groups seeking email and an office productivity suite (including documents, spreadsheets, and online file storage), without expensive server, software, and IT costs

As low as $4.99/month
per user

Compare all HostPapa email plans

Basic Email
Advanced Email
G Suite
Office 365
Use own domain name john.doe@example.comYesYesYesEssentials and Business Premium plans
Max. email storage capacity1GB per mailbox5GB per mailbox30GB per mailbox50GB per mailbox
File storageNoYesYes - 30GB in total (email and file storage)1TB per user
Max. IMAP connectionsUnlimitedUnlimitedUnlimitedUnlimited
CalendarNoYes, and can share view access with othersYes, and can share access with othersYes, and can share access with others
Learn MoreLearn MoreLearn MoreLearn More

Frequently Asked Questions (FAQs)

Businesses have 3 options when it comes to email services:

Option 1: In-house (on-premise) email: Internal servers handle and process email; employees connect to these systems and they are maintained by IT staff (either local or remote).

Option 2: Hosted (off-premise) email: Email operates on external servers owned by a third party, which is responsible for providing support, maintenance, and in some cases overall management (such as managed service providers or MSPs). There are free and paid options available.

Option 3: Hybrid email: This involves a combination of in-house and hosted options, with some functions residing inside the company and others operating off-site in the cloud.

With HostPapa, you get hosted email at a very affordable cost. This gives you the capacity to send and receive emails under your own company name, and provides flexibility to get the set of features that your business needs.

Two of the most beneficial features are as follows:

No hardware or software to buy: With HostPapa’s email solutions, there’s no costly hardware to purchase and maintain. Simply set up your accounts, and forget it. We take care of all maintenance and system upgrades, so you can focus on your business!

Supported by our experts: If you ever have questions or concerns, our specially-trained Papa Squad is here to help, 24 hours a day, 7 days a week! Our goal is to ensure that your email communication always runs smoothly.

A fee-based email service provides a unique email address that is linked to your domain name. Instead of john.doe@gmail.com, your email address will be john.doe@yourcompany.com, which makes it both more memorable and more credible. Furthermore, paid email services offer enhanced features, including multiple users’ synchronization with multiple devices (IMAP), and integrated contacts, calendars, file storage, and more. These features benefit end user experiences in businesses and groups.

No, having your domain registered with HostPapa is not required.

Yes. Using POP3 or IMAP allows you to manage your email service with commonly-used email programs like Microsoft Outlook, Thunderbird, Mac OSX Mail, and others. All HostPapa email solutions allow you to view, send, and manage your email through the most popular email clients. If you want to take advantage of an even more robust Outlook experience, including shared calendars, contacts, and more, consider upgrading to G Suite or Microsoft Office 365. Both are available through HostPapa and we will set up and do all the administrative work for you.

No, a dedicated IP address is not required. Our email servers handle the traffic filtering on a per account basis, since integrated Mailshell anti-spam virus protection monitors for inbound and outbound threats, thereby making a dedicated IP address unnecessary. Conversely, on a shared web hosting and email server (such as that offered via email provided with standard web hosting plans), it is highly recommended that users acquire a dedicated IP address, to avoid potential issues and possible blacklisting that may happen with shared IPs.

HostPapa email offers two types of email delivery, POP3 and IMAP4. If you plan to use webmail with only one computer or email client (such as Microsoft Outlook), it is best to use a POP account. If you will use email with more than one computer, smartphone(s), or email clients, IMAP will be your preferred option. IMAP allows all your devices to be in sync, meaning that when, for example, you delete a message on your smartphone, that message is deleted automatically on all your other devices.