Take your email to the next level with HostPapa Business Email

Match your email address to your website with every message you send

  • Keep your business email in sync on all your devices.
  • Get 5GB of storage per inbox with generous sending limits.
  • Stay protected with advanced anti-spam, virus, and phishing protection.
  • Create a custom email for your business You@YourCompany.com.
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Just $2.00/month per mailbox

HostPapa Advanced Email is the perfect choice for small teams that value a collaborative environment: need to store and share files, share their calendars, send out large attachments, and so on.

HostPapa Basic Email is great for solopreneurs and teams of two people, who appreciate the security and professionalism of a business email.

  • Custom email addresses you@YourCompany.com
  • Maximum email cloud storage capacity
  • Maximum file attachment size
  • Unlimited Mobile Devices + IMAP Connections
  • Professional Calendar, Contacts & File Sharing
  • Anti-Spam, Anti-Malware & Antivirus Protection included

An affordable option for small businesses

This professional email management solution will help you stay connected with your email, everywhere you go

Keep email in sync

Ensure you're getting the latest emails no matter where you check your inbox by having all your devices synced with your email.

Generous sending limits

Say goodbye to the restrictive sending limits offered by most email programs.

Send large attachments

Attach files up to 35MB in size per email. For larger files, use the file sharing feature!

5GB storage

Take the worry out of full inboxes with a massive 5GB of storage space.

Unlimited IMAP connections

Stay connected on as many devices as you need with unlimited IMAP connections. Access your email anytime and anywhere.

Stay secure

Get the emails you want and ensure outbound emails are safe with anti-spam and anti-phishing protection.

What is professional email?

Using a professional email address is one of the easiest, albeit overlooked, marketing tools you can use for your online business. A professional email address helps you secure trust from your customers and possible prospects.

What's more professional in your mind, yourname@freedomain.com? Or yourname@yourwebsite.com? With a professional email address, your customers and prospects know you're the real deal.

With a professional email address, you will stand out from the rest. Your competition may still be using free email domains, so a professional email address will give you an advantage.

Customers and prospects will view your company as a more serious, established one, and will be more likely to use your services.

What are the benefits of using a professional email address?

A professional email address has more advantages than just looking professional. For example:

By storing your domain and professional email on the server of your hosting company, and not using a free service like most users or possible competitors do, you aren't compromising the security of your company and ensure safety at all times. Storing information with your trusted web host provider is the way to go.

Easy Access
As a business owner, you may need access to your private account as well as your professional email address from the one device. With a professional email account, you can organize your communications and ensure that you have an isolated business environment, which is easily accessible on different devices.

If you decide to change hosting provider, you can also take your professional email address with you—it's yours, you own it. That way, you won't lose contact with your customers and your brand name is still intact.

With a professional email address, you are at less of a risk from hackers. Free email service providers have lots of users, and as such, their confidential information is at risk. Whereas with a professional email, your email is stored on your hosting company's servers. As you are a paying customer, you have full control of your account, and your data will be safe since it is of the utmost priority for your web host.

Using a professional email address is a no-brainer. And it's so easy to create! After the @ will be your company name or the name of your website. And before the @ it is entirely up to you, but it's best to keep it professional. Perhaps your initial and surname, your first name and surname, whatever the combination, it's called a professional email for a reason. Whatever you choose, you can rest assured that the name of your company or website is included in the email.

Who is a professional email for?

A professional email is for any small business looking to get started. Professional email addresses can be secured by purchasing an email hosting package or a domain package that includes professional email hosting as one of its services.

Professional, secure, and privacy guaranteed—professional email is the way to go.

Check out the best professional email options to fit your needs by clicking the button below.


Use an intuitive calendar

Scheduling your meetings and appointments couldn't be easier with our mobile-friendly integrated calendar.

Take advantage of the convenient tools

Our user-friendly design makes managing your email, calendar, and contacts super easy.

Be organized and more productive

Drag-and-drop messages between folders in webmail, set up automatic delivery filters, and route messages using custom aliases.

Easy-to-use webmail dashboard

Get access to your email from any web browser through our simple and convenient webmail.

Access your email on all devices

Manage your email on all your devices using our mobile-friendly interface including smartphones, tablets, smartwatches and more.

Choose the right professional email for your business

  • Custom domain email (name@yourbusiness.com)
  • Cloud storage (email contacts and calendar)
  • Sync across all devices
  • Online calendar
  • Mobile responsive webmail
  • Business Office Suite (Spreadsheets, Docs, etc.)
  • PapaSquad support team 24/7/365 as your email administrator

Need help? The PapaSquad is here
when you need it.

We will fully configure your email for you if you feel you don't have the expertise to take on this challenge yourself. This also includes guiding you through setting up your brand new business email inbox on your smartphone! You will be able to show everyone that you're a true professional in every aspect of your business!

Our PapaSquad experts are always here to help. Please don't hesitate to contact us with your questions!

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Frequently Asked Questions

Email provided with hosting plans offer useful but limited capacity. With Advanced Email, for mere pennies a day, the incremental gains in productivity, security, and reliability are exponential!

In order to maintain the integrity and performance of our shared web hosting and email servers, HostPapa has limits on their web hosting accounts. For example, you can only have 5 concurrent IMAP connections at any one time. There is no limit on Advanced email.

With Advanced Email, you get the latest in advanced email filtering, as well as antivirus and spam protection. This will keep your email boxes free from the latest threats and nuisances, such as malware, phishing emails, and time-consuming spam.

HostPapa Web Hosting Email requires controls to help protect the integrity and performance of the shared web hosting and email servers. Essentially, these are shared computers in a community, and in order to protect the “neighborhood”, certain rules exist in order to ensure that email servers perform optimally. Enhanced features required by our users are often not included in Web Hosting Email but are available in Advanced Email. For example, Web Hosting Email sets a default limit of 50 outbound emails per hour for all email addresses associated with that web hosting account. Considering our example of 3 employees, it's not entirely unreasonable for them to collectively send more than 50 emails in an hour. With HostPapa Advanced Email, we've increased email limits to satisfy the needs of the majority of our small business clients, while still protecting the security and integrity of our systems. By default, each email address can send to up to 500 email messages or recipients per day. Upon request, these limits can be increased for users with special business needs. Google Workspace email sending limits per user are 3,000 messages per day.

With HostPapa Web Hosting Email, you get a limited set of business features. However, if you are running a group, organization or business, you may want (and expect) more advanced features. With HostPapa Advanced Email, you get them, including integrated contacts and calendars, file sharing and storage, and more.

Shared web hosting is affordable and reliable. But with shared email servers, you also get shared IP addresses. Just one account on your shared server sending one unsolicited email can cause a chain reaction of events that impacts you. One unwanted email that alerts a third party spam protection service (such as SPAMHaus) can cause that shared IP address to be blacklisted, which then causes service disruptions to all users on that shared IP address. Our system engineers work continuously to keep our IP addresses “whitelisted” with these services. In the meantime, though, there are service disruptions to email.

There are two ways to avoid these unnecessary disruptions: You can purchase a dedicated IP address, which isolates your email service from others on your account, for a small additional annual fee. The second option is to upgrade to business-grade email services such as Advanced Email, Google Workspace or Microsoft 365, which removes the need for a dedicated IP address. Advanced Email has multi-redundant IP addresses that allow for a truly redundant email solution, meaning your email will be delivered!

Yes, you have 5GB of storage per mailbox for storing and archiving your email. You can, in effect, use this server as an email server for your office, without the need to purchase and maintain expensive equipment! With shared hosting based email, storing and archiving of your email is not available.

Advanced Email is an excellent business-level hosting email platform that provides many of the features offered by both Google Workspace or Microsoft 365 at a fraction of the price. Some common features include: an easy-to-use web-based email client, option to use email clients like Microsoft Outlook to manage your email, unlimited IMAP connections, email filtering with advanced antivirus and anti-spam protection, integrated calendar and contacts, and a cloud-based storage, for your email and files to be accessible from anywhere and on any device.

A fee-based email service provides a unique email address that is linked to your domain name. Instead of john.doe@gmail.com, your email address will be john.doe@yourcompany.com, which makes it both more memorable and more credible. Furthermore, paid email services offer enhanced features, including multiple users' synchronization with multiple devices (IMAP), and integrated contacts, calendars, file storage, and more. These features benefit end-user experiences in businesses and groups.

Advanced email filtering, combined with anti-spam and antivirus protection, evaluates each and every email message using the latest in scanning technology. This helps determine whether the content of the message is legitimate and wanted, keeping your email box safe from the majority of threats and nuisance emails.

If you already have an email service and want to move your historical messages/data over to HostPapa Advanced Email, we can assist you with this. We can also help import your email and contacts in just a few clicks using our migration tool. You can even move your sent items.

HostPapa Web Hosting Email offers two types of email delivery, POP3 and IMAP4. If you plan to use webmail with only one computer or email client (such as Microsoft Outlook), it is best to use a POP account. If you will use email with more than one computer, smartphone(s), or email clients, IMAP will be your preferred option. IMAP allows all your devices to be in sync, meaning that when you delete a message on your iPhone, that message is deleted automatically on all your other devices.

With basic email services, such as that provided with HostPapa shared web hosting, there is a limit of 5 IMAP connections per web hosting account. This limitation is necessary in order to preserve the integrity of our shared server environment - without it, thousands of email addresses on shared servers would overload the system with all of the real-time synchronization that would be required on a continuous basis. For HostPapa customers using multiple devices (smartphones, tablets, laptops, and desktop computers), a business-level email solution, such as HostPapa Advanced Email or Gmail via Google Workspace makes perfect sense.

No, having your domain registered with HostPapa is not required.

We've got the support you need. Whether you're planning to use your email hosting on your iPhone, iPad, BlackBerry or another device, we've got step-by-step instructions just for you, including your IMAP and SMTP (outbound) server information, here in our knowledge base.

Yes, you can access your email using webmail - all you need is an Internet connection and a web browser. This includes reading, searching, and deleting emails, as well as composing, sending, forwarding, and saving draft messages.

Yes. Using POP3 or IMAP allows you to manage your email service with commonly-used email programs like Microsoft Outlook, Thunderbird, Mac OSX Mail, and others. Both Advanced Email and Gmail allow you to view, send, and manage your email through the most popular email clients. If you want to take advantage of an even more robust Outlook experience, including shared calendars, contacts, and more, consider upgrading to Microsoft 365 Apps or Standard. It's available through HostPapa and we will set up and do all the administrative work for you.

No, a dedicated IP address is not required in order to use Advanced Email. Our email servers handle the traffic filtering on a per-account basis, since integrated Mailshell anti-spam virus protection monitors for inbound and outbound threats, thereby making a dedicated IP address unnecessary. Conversely, on a shared web hosting and email server (such as that offered via HostPapa Basic Email), it is highly recommended that users acquire a dedicated IP address, to avoid potential issues and possible blacklisting that may happen with shared IPs.

With HostPapa Advanced Email, all individual email accounts and their affiliated data, including folders, labels, filters, signatures, and vacation replies, are set up to be account specific. This allows for individual identities with distinct settings for each email account.

The following languages are presently supported: English, French, Spanish, German, Danish, Dutch, Greek, Italian, Norwegian, Portuguese, and Swedish.

  • Price
  • Use own domain name john.doe@example.com
  • Maximum # of email boxes
  • Webmail available?
  • Compatible with Microsoft Outlook
  • Maximum email storage capacity
  • File storage
  • Maximum IMAP connections
  • POP3
  • SMTP
  • Outbound sending limits
  • Inbound receiving limits
  • Advertisements
  • File sharing
  • Mobile devices
  • Inbound spam protection
  • Outbound spam protection
  • Aliases per mailbox
  • Maximum file attachment size
  • Email archiving
  • Contact Manager
  • Calendar
  • Groups
  • RSS Feeds

Improve your email experience with HostPapa Advanced Email!

Just $2.00/month per mailbox


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